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FMCSA Clearinghouse — queries, consents, and reporting handled.

The Clearinghouse is one of the newest FMCSA requirements and one of the most misunderstood. Missing a single query can result in a prohibited driver operating your equipment — a violation that puts your authority at risk.

What Part 382.701 Requires

Every employer, every CDL driver, every year.

Pre-employment full queries — required before any CDL driver's first dispatch
Annual limited queries — on every current CDL driver, every year
Upgraded full queries — within 24 hours if a limited query shows a hit
Driver consent management — electronic consents tracked and archived
Violation reporting — positive tests, refusals, and actual knowledge reported within required windows
Return-to-duty documentation — SAP evaluations and follow-up schedules posted
Annual reporting — recordkeeping that satisfies the Clearinghouse audit trail

What most carriers get wrong

Forgetting to upgrade a limited query after a hit (24-hour deadline)
Running pre-employment queries without written driver consent on file
Missing the 3-day reporting window after a positive test
Hiring a driver with a "Prohibited" status because the query was never run
Failing to track the 5-year retention period for query records

What we do

We run every query, maintain every consent, report every violation, and keep the documentation 5+ years — all from inside your X3 dashboard.

FMCSA Clearinghouse — queries, consents, and reporting handled.

Every employer, every CDL driver, every year.

What most carriers get wrong

What we do

Never hire a prohibited driver by accident.